FAQs

Here’s just a few of those daunting questions you need answers to when delving into the realms of planning your Wedding Day.

Q: IS SWANCAR A FULLY EXCLUSIVE USE VENUE?
A: Yes, absolutely, your Wedding is always our main priority. We only hold one event per day so throughout your special day, you and your guests will have total exclusivity of our venue and accommodation

Q: IS SWANCAR LICENSED FOR CIVIL CEREMONIES?
A: Yes, we have 2 rooms you can choose from to hold your civil ceremony in.

The Gallery is located on the upper floor of The Barn & has a maximum capacity of 100 seated guests.
The Lower Barn is located on the ground floor of The Barn & has a maximum capacity of 100 seated guests.

Q: WHO IS THE LOCAL REGISTRAR FOR YOUR CIVIL CEREMONY OR PARTNERSHIP?
A: South Nottingham Registration Services cover Swancar Farm they are contactable as follows:

T: 0115 9775742 to check availability.
Email: registrationservice.customerservicces@nottscc.gov.uk

Please note: it is your responsibility to pay the Registrars for the ceremony.

Q: HOW LONG CAN WE HOLD A PROVISIONAL DATE?
A: We can hold a provisional date for 2 weeks whilst you consider your costings and liaise with your family, church or registrar.

Q: CAN I STAY THE NIGHT BEFORE
A: Yes, get excited and check into Swancar’s perfect Night before accommodation.

‘The Old Stables’ – is a beautiful Bridal preparation Self Contained Cottage adjacent to the venue which sleeps 8 guests. Check in with your bridesmaids and play your favourite music or watch a chic flick on the DVD, pamper yourselves with a glass of bubbly and get ready for your big day in style! Ask your Wedding Planner for more details.

Q: ARE THERE ANY CHURCHES NEARBY?
A: Yes, of course! There are a few churches within close proximity to Swancar. Cossal Church and also Trowell Church.
If you choose to get married in a church, you can still use Swancar exclusively as your venue for your reception, wedding breakfast and evening celebration.

Q: DOES SWANCAR PROVIDE A WEDDING PLANNING SERVICE?
A: Swancar will provide you with one of our own dedicated Wedding Planners who will have at least 2 – 3 meetings with you during your journey with us and they will be your point of contact from booking through to the big day itself . They are also on hand to greet you and your guests on your Wedding Day to ensure your day runs smoothly and turn your dreams into reality, just as you had imagined it.

Q: WHAT IS THE CAPACITY FOR PARKING?
A: We have ample private parking at Swancar. However your vehicles are your responsiblity and left at your own risk.
PLEASE NOTE: THAT THE ROAD TO THE VENUE IS A LONG SINGLE TRACK ROAD WITH LIMITED PASSING PLACES WITH LOTS OF WILDLIFE. PLEASE DRIVE SLOWLY, CAREFULLY AND COURTEOUSLY WHEN ENTERING AND LEAVING THE PREMISES.

Q: CAN A HELICOPTER LAND AT SWANCAR?
A: Yes. We have a large landing area for a helicopter by prior arrangement with your Wedding Planner.

Q: WHAT TIME CAN MY DAY GUESTS CHECK INTO THE VENUE FOR THE CEREMONY?
A: Your guests can arrive at the venue for your ceremony at least half an hour before the ceremony is scheduled to begin.
However the bar will not be open until after the ceremony has finished.

Q: WHAT TIME CAN MY DAY GUESTS CHECK INTO THEIR ROOMS?
A: We do our very best to keep high standards within our venue and accommodation and due to the exclusive use promise made to all our couples, we cannot guarantee that any of your guests that have booked accommodation can check into their rooms before 1.00pm on the day of your Wedding.

Q: WHEN DO I HAVE TO PAY FOR GUEST ACCOMMODATION?
A: We kindly ask that all guest accommodation is settled in full prior to the Event wherever possible.

Q: WHAT TIME CAN WE AND OUR GUESTS HAVE TO CHECK OUT OF THE VENUE?
A: We ask that all our guests have departed the venue by 10.30 prompt, your understanding and respect is greatly appreciated. 

Q: DO YOU PROVIDE TRAVEL COTS?
A: We do not provide travel cots, however you are more than welcome to bring your own for tiny tots!

Q: DO YOU ALLOW PETS?
A: We do not allow pets within the venue, however they can join you for photographs within the grounds by prior agreement with your Wedding Planner.

Q: CAN WE USE OUR OWN CATERERS?
A: We cannot accept outside caterers, however we are confident that you will be happy with our own on-site team of talented chefs and the food that they present and provide to a very high standard.

Q: CAN WE GIVE OUR GUESTS A CHOICE FROM THE WEDDING BREAKFAST MENU?
A: Yes you can. You can either choose a set menu (1x starter, 1x main, 1x dessert of your choice) or a choice menu from our extensive Wedding Breakfast range, this is a maximum of x2 starters, x2 mains plus x1 vegetarian option and x2 desserts of your choice.

Q: CAN WE INVITE ADDITIONAL EVENING GUESTS?
A: There is room for an additional 200 guests in the evening (300 total guests), for drinks and dancing the night away.

Q: DO YOU ALLOW US TO BRING OUR OWN ALCOHOL?
A: We do not allow you or any of your guests to bring your own alcohol into our venue.
We have 2 integral bars which are ideally located for your reception drinks, Wedding Breakfast and evening entertainment. Both are fully stocked with a wide range of popular beverages and our team are more than happy to try their best to help source any special requests, wherever possible.

Q: WHAT TIME DOES THE BAR CLOSE?
A: Our bar licence permits us to serve guests until Midnight.
The Last orders are called at 11.30pm and the bar closes at midnight.
However, anyone who has booked our accomodation for the evening can order a nightcap at 11.30pm and it will be served in The Orangery after midnight a perfect way to relax before retiring to your room for the evening.

Q: WHAT DO WE DO ABOUT MUSIC?
A: There are several options for music. you are welcome to plug in your own iPod playlist and utilise our sound system or you can hire a DJ, a live band/entertainment or a combination of all three, the choice is yours!

Q: WHAT TIME CAN OUR CELEBRATION CONTINUE UNTIL?
A: Our music licence permits our entertainment to continue until 12.00 midnight.

Q: DO YOU HAVE OUTDOOR HEATERS?
A: We do have 2 outdoor heaters to keep your guests warm in the courtyard in the evening.

Q: IS THE VENUE WARM ALL YEAR ROUND?
A: Whatever the weather the luxury underfloor heating throughout the lower floors of the venue as well as a cosy log burning fire in the Lower Barn makes the venue perfect all year round.

Q: CAN WE LIGHT CANDLES?
A: Tea lights in holders are allowed in the Lower Barn and The Gallery and tall candelabras with candles and tea lights are permitted in the Oak Hall which gives the room a beautiful romantic atmosphere.

Q: CAN WE BRING OUR OWN DECORATIONS AND FLOWERS?
A: You are more than welcome to personalise the venue with your choice of decorations, flowers, props etc although it looks just as lovely without them. Our expert Events Team will set it all up for you just as you have planned it giving you more time to relax and enjoy your day as you should do.

Q: WHAT HAPPENS IF THERE IS A POWER CUT?
A: Swancar have a diesel powered generator so if the National Grid goes down, there is no need to panic, your celebration can carry on!

Q: WHAT HAPPENS IF I NEED TO CANCEL MY EVENT ?
A: On rare occasions for whatever reason a couple may need to cancel their event and like all Wedding Venues we have a cancellation policy in place. We highly recommend that you consider wedding insurance from the onset of your booking.
The internet has quite a few options available for you to choose from, it will give you peace of mind when booking an event of this size and importance and cover you for any unforeseeable circumstances.